Program Coordinator II (Santa Barbara, CA)

Opportunity Information:

Sansum Medical Group Santa Barbara is seeking a Program Coordinator II to join Sansum Clinici in Santa Barbara, CA! Responsible for providing administrative logistics and operations support to a clinical or non-clinical program. Serves as principal administrative contact and liaison for internal and external department or program constituencies. Duties may include program implementation and administration support, internal and external operational/administrative liaison, program marketing support, and reporting. Works within established procedures with a moderate degree of supervision in a work environment of multiple and conflicting priorities; recognized and solves typical program problems and updates program manager/leader on status of projects. Provides day-to-day Human Resources coordination and administrative support for the Medical Group’s Physician & APC Services team. Serves as a key point of contact for employees, managers, and providers on HR processes including onboarding/offboarding,  benefits inquiries, time off tracking, compliance tracking, and employee records management. Assists Physician & APC Services Manager and HR partner with administrative initiatives, operational support, and reporting. Works within established procedures under moderate supervision in an environment of multiple and competing priorities.

Skills & Knowledge:

• Organizational skills with particular ability to prioritize work in an environment with multiple and conflicting interests.
• Proven project and/or program management skills.
• Interpersonal and communication skills .
• Ability to work independently with minimal supervision.
• Ability to handle complex and confidential information with discretion. 
• Serve as the first point of contact and manages the Physician & APC Services inbox, responding to routine inquiries from providers, staff, and managers, and escalating complex or sensitive matters to the appropriate manager
• Assist with employee orientation scheduling, personnel records in Workday HRIS, Time Keeping trackers, Smartsheets, and related platforms
• Assist with time off and leave of absence administration, including intake, tracking, and providing employees with basic leave information
• Assist with benefits enrollment, open enrollment logistics and communications, and basic employee benefits inquiries, updates, or changes
• Maintain employee files, HR records, and compliance documentation
• Track and follow up on compliance training completion (e.g., Workday eLearning and Annual Compliance campaigns)
• Assist with report generation and data entry in Workday HRIS and other Admin systems
• Coordinate logistics for Physician Services and HR-driven projects such as handbook rollouts, policy updates, and audits
• Basic knowledge of computer applications, such as Microsoft Office Suite (Word, Excel and Outlook) and related information systems; Experience with Workday HRIS, SmartSheets, and EPIC preferred

Qualifications:

Required:

• HS Diploma or General Education Diploma (GED)
• 1 year of recent experience in human resources or a closely related administrative function

Preferred:

• 2+ years in an HR coordinator or HR assistant role
• Basic knowledge of computer applications, such as Microsoft Office Suite (Word, Excel and Outlook) and related information systems; Experience with Workday HRIS, SmartSheets, and EPIC preferred

Join Us and Enjoy:

• Retirement: 401K & Profit Sharing
• Comprehensive Health Benefits Plan options: Medical, Dental, Vision, including employer contributions to a Health Reimbursement Account (HRA) or Health Savings Account (HSA), depending on the elected plan
• Company sponsored Life Insurance, Short-Term and Long-Term Disability plans

Organization Details:

We believe that Sansum Clinic is not just a workplace; it's a community where talented medical professionals come together to make a difference in the lives of those we serve. Your skills and dedication can contribute significantly to our mission. We look forward to the possibility of welcoming you to our growing family of healthcare professionals. Together, let's create a healthier and happier future for our community.

Community Information:

Nestled in the heart of California, Santa Barbara stands out as one of the most picturesque communities in the United States. Renowned for its breathtaking landscapes and vibrant atmosphere, it has consistently been recognized as one of the best places to live in the Golden State. Whether you are a family looking for a welcoming community or a young professional eager to explore new horizons, Santa Barbara has something to offer for everyone. Picture yourself enjoying sunny days at the pristine beaches, exploring scenic trails, and relaxing in beautiful parks. Indulge in the culinary delights of local restaurants and explore the rich tapestry of wineries that the region has to offer. And let's not forget the weather – an absolute dream with consistent sunshine year-round. Imagine waking up to bright, sunny days that inspire outdoor adventures and a sense of well-being. Santa Barbara also offers unparalleled convenience with immediate access to a regional airport, ensuring effortless travel with multiple direct flights nationwide. Plus, with a mere 95 miles separating you from the bustling energy of Los Angeles, you have the best of both worlds within easy reach.

Consider making Santa Barbara your home, where every day feels like a celebration of life. If you have any questions or would like more information about this incredible community, please feel free to reach out. Here's to the next year of discovery and joy!

Equal Opportunity Statement:

It is the policy of Sutter Health and its partners to provide equal employment for all qualified individuals; to prohibit discrimination in employment because of basis of race, color, creed, religion, marital status, sexual orientation, registered domestic partner status, sex, gender, gender identity or expression, ancestry, national origin (including possession of a driver's license issued to individuals who did not present proof of authorized presence in the U.S.), age, medical condition, physical or mental disability, military or protected veteran status, political affiliation, pregnancy or perceived pregnancy, childbirth, breastfeeding or related medical condition, genetic information or any other characteristic made unlawful by local, state or federal law, ordinance or regulation. We promote the full realization of equal employment opportunities through a positive continuing program within each medical group, company, hospital, department, and service area. Equal employment opportunities apply to every aspect of Sutter's employment policies and practices.